Private Event Space
A. Options to rent space for PRIVATE HIGH TEA PARTIES:
1. The Tea Room (adults only)
2. The Back Patio (for adults or children’s Tea Parties):
B. Options to rent SPACE only:
1. The Tea Room (adults only)
2. The Back Patio
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A1. Private High Tea Party in THE TEA ROOM (adults only):
*requires at least 4 weeks advance planning
*private event reservations can be made available up to 90 days in advance.
*maximim capacity for tea room 14 guests (in the set table configuration)
*The Tea Room reservations for High Tea service require a minimum amount of $800 (before tax & gratuity) regardless of the number of guests. This is our minimum buy out for the Tea Room as it will take two to three dedicated staff to tend to you properly.
An Example of cost breakdown to help give you an idea of costs:
* two hour minimum room charge: $300
* 10 guests ($50/high tea): $500
* 20% Gratuity: $100
* 9.5% Sales tax: $76
* Event-related inquiries are only entertained by email (for reference and to avoid misunderstandings).
Please email us at (TeaTrolleyAtascadero@gmail.com). Please allow 7 business days for us to respond to all inquiries.
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We will need the Preliminary Information below to help us try and secure your date/time on our calendar.
Private Event Rental Information
Name:
Type of Celebration (birthday/ baby shower):
Date:
Time:
Number of guests (maximum guests 14 in The Tea Room vs. 16 guests in the Back Patio):
Which Party Space: The Tea Room or the Back Patio
if renting the Tea Room choose Table Arrangement: A or B
~A. keeping the table arrangement as is (maximum 14 guests).
~B. moving 3 tables together (only seats 6 guests together comfortably). Additional cost to rearrange tables: $50.
Will you need additional time? ($50/hour) to your 2 hour event: Yes/No
Will you be bringing outside cake or a non-alcoholic beverage? (Cake cutting $2/person. Non-alcoholic drink $2/person): Yes/No
*Please note that our Tea Trolley policy does not permit guests to bring alcoholic beverages.
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A2. Teddy Bear Tea Parties on the Back Patio:
(Please note that Teddy Bear Tea Parties are not available in the Tea Room).
* For children 6-10 years old
* Menu to be discussed with our events team: $40/per guest plus 20% gratuity.
* Costs $300 includes 2 hours. Additional time $100/hr.
* Requires a minimum charge of $800 (before tax & gratuity) regardless of the number of guests. This is our minimum buy out for the Patio as it will take two to three dedicated staff to tend to you properly.
* The Tea Trolley will have you collaborate with our event planner/decorator to help provide you with your needs within the constraints of our special space.
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B. SPACE RENTAL ONLY-
The Tea Trolley offers two charming spaces to suit a variety of occasions.
Our Tea Room provides an intimate and refined atmosphere ideal for hosting a book club, meeting, small birthday celebration, bridal shower, anniverary party,…. Sounded by vintage decor and the soft clank of tea cups it is a space made for meaningful conversation and connection.
Our Back Patio, bathed in sunshine and accented with whimsical garden touches, is perfectly suited for children’s birthday parties, crafting gatherings, baby showers or relaxed get-togethers under the shady trees and open sky.
B1. The Tea Room (Adults only) Rental Space:
minimum $400 and includes 2 hrs. Additional time is $100/hour. Maximum 14 guests.
B2. The Back Patio Rental Space:
minimum $400 and includes 2hrs. Additional time $100/hr. Maximum 16 guests.
The Tea Trolley collaborates with our trusted event planners and party decorators to help provide you with your needs within the constraints of our special space.
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Additional information for private event space rental at the Tea Trolley.
1. We do not yet have our ABC license and are not able to have alcohol for private events.
2. Set-Up & Wrap-Up Time
You are welcome to arrive 30 minutes before private events to Set-Up event decorations. We provide a 15-minute Wrap-Up time from the time the event ends. (If needed: $50 per 30 minutes will be applied after the Wrap-Up time).
3. Setting
Our package provides all that we regularly provide in our Weekend High Tea menu/seating.
*Upon request: 1 Ice Bucket with Champagne Glasses, 1 Cake Stand and cake cutter.
You are welcome to bring your decorations as long as it does not damage our property (i.e., balloons, centerpieces, and flower).
For safety reasons, some items are prohibited in the tea room. We do not permit candles (except for the cake), firecrackers, or any confetti in our tea room (including confetti sprinkles, confetti-filled balloons, and table confetti.) The tea room allows only regular tape & sticky putty provided by the tea room for wall decorations to prevent wall damage. Command strips are not safe on our walls.
4. Deposit
We require a 50% deposit of the estimated total for the event. All deposits are non-refundable and non-transferable and will go toward your final bill. We can hold your reservation date for 72 hours and only complete your reservation once we receive your deposit. Please be sure to confirm your reservation receipt with an email from the Tea Trolley events team to ensure your date is secured.
5. Cancellation Policy
Unfortunately, we do not have a cancellation policy, and all deposits are non-refundable if the event is canceled.
Though rescheduling (including change of reservation time) may be available if it is notified to us four weeks in advance.
6. Final Headcount & Confirmation
Please email us the final headcount by two weeks before your event.